All Cal Expo Board Meetings, Cultural and Ag Advisory Council Meetings are open to the public and are subject to a 10 day notice period. Whenever possible relevant materials will be posted 10 days prior to the meeting date.

2020 Board of Directors Calendar
2020 Cultural Advisory Council Calendar

Board and Committee Meetings      
Date & Time Meeting Location Attachments
04-9-2020 @5:30 pm 04-9-2020 Cultural Advisory Council has been cancelled Admin Bldg Board Room 04-9-2020 Cultural Advisory Council Agenda
03-13-2020 @10:30 am 03-13-2020 Annual State Fair Committee Meeting Admin Bldg Board Room 03-13-2020 Annual State Fair Committee Meeting Agenda
03-13-2020 @12:30 pm 03-13-2020 Cal Expo Board Meeting Admin Bldg Board Room 03-13-2020 Cal Expo Board Meeting Agenda – Amended
02-28-2020 @ 10:30 am 02-28-2020 Annual State Fair Committee Meeting Has Been Cancelled Admin Bldg Board Room 02-28-2020 Annual State Fair Committee Meeting Agenda
02-28-2020 @12:30 pm 02-28-2020 Cal Expo Board Meeting Has Been Cancelled Admin Bldg Board Room 02-28-2020 Cal Expo Board Meeting Agenda
01-31-2020 @ 12:30 pm 01-31-2020 Cal Expo Board Meeting  Admin Bldg Board Room 01-31-2020 Cal Expo Board Meeting Agenda
12-13-19 @ 10:00 am 12-13-19 Horse Racing Committee Meeting Admin Bldg Board Room 12-13-19 Horse Racing Committee Meeting Agenda
12-13-19 @ 10:30 am 12-13-19 Finance Committee Meeting Admin Bldg Board Room 12-13-2019 Finance Committee Meeting Agenda
12-13-19 @ 1:00 pm 12-13-19 Cal Expo Board Meeting Admin Bldg Board Room 12-13-19 Cal Expo Board Meeting Agenda
Council Meetings      
Date & Time Meeting Location Attachments
03/12/20 @ 5:30 pm Cultural Advisory Council Admin Bldg Board Room 03-12-20 CAC Committee Agenda
01/09/20 @ 5:30 pm Cultural Advisory Council Admin Bldg Board Room 01-09-20 CAC Committee Agenda
11/14/19 @ 5:30 pm   Cultural Advisory Council Admin Bldg Board Room 11-14-19 CAC Committee Agenda
         
       
       
Board, Committee & Council Minutes      
Date Minutes    
September 2019 09-27-19 Watch and Wager Horse Racing Staff Report
09-27-19 Un-common Contract Staff Report
09-27-19 September 2019 Event Booking Update
09-27-19 Marketing Staff Report
09-27-19 -Letter from Mayor Steinberg
09-27-19 Finance Committee Staff Report
09-27-2019 Finance Committee Meeting Agenda & Minutes
09-27-19 Exposition Facility-Operations Events
09-27-19 Deferred Maintenance Board Report
09-27-19 Amended Cal Expo Board Meeting Agenda & Minutes
09-27-19 Amended Annual State Fair Committee Meeting Agenda & Minutes
09-12-19 Cultural Advisory Council Meeting Agenda & Minutes
   
August 2019 08-08-19 Cultural Advisory Council Meeting Agenda & Minutes    
May 2019 05-31-19 Ltr. from Sharif Fine Jewelers-Homelessness
05-31-19 Financial Reports
05-31-2019 Finance Committee Meeting Agenda & Minutes
05-31-19 Commercial Concessions Update (003)
05-31-19 Cal Expo Board Meeting Agenda & Minutes
05-31-19 Cal Expo 2018 Report to the Audit Committee – Final – SECURED
05-31-19 Cal Expo 2018 Issued FS – FINAL – SECURED
05-31-19 Annual State Fair Programs Staff Report
05-31-19 Annual State Fair Committee Meeting Agenda & Minutes
05-31-19 Annual State Fair Marketing Staff Report
05-09-19 Cultural Advisory Council Meeting Agenda & Minutes
   
April 2019

04-26-19 Board Report Service Contracts
04-26-19 Purchase Orders Requiring Approval or Notification
04-26-19 Golden Bear Award – Kaiser Permanente 2019
04-26-19 Commercial and Food Vendors Staff Report
04-26-19 Annual State Fair Programs Staff Report
04-26-19 Annual State Fair Marketing Staff Report
04-26-19 Ag Progress Award Recipient Recommendation
04-26-19 Amended Annual State Fair Committee Meeting Agenda
04-26-19 Cal Expo Board Meeting Agenda & Minutes
04-11-19 Cultural Advisory Council Meeting Agenda & Minutes

   
March 2019 03-22-19 Amended Cal Expo Board Meeting Agenda & Minutes
03-22-19 Public Comment
03-22-19 Wine Award Recipient Recommendations
03-20-19 New AAC Members
03-22-19 CSF Community Stage Handbook
03-22-19 Legislative Committee Meeting Agenda & Minutes
03-22-19 Legislative Committee Staff Report
03-22-19 Horse Racing Committee Meeting Agenda & Minutes
03-22-19 Horse Racing Committee Staff Report
03-22-19 Financial Reports
03-14-19 Cultural Advisory Council Meeting Agenda & Minutes
   
February 2019 02-21-19-Cal-Expo-Board-Meeting-Agenda & Minutes & Attachment
02-21-19-Annual-State-Fair-Committee-Meeting-Agenda & Minutes
02-21-19-Annual-State-Fair-Marketing-Staff-Report
02-21-19-Annual-State-Fair-Programs-Staff-Report
02-21-19-Long-Range-Planning-Committee-Meeting-Agenda & Minutes
02-21-19-Long-Range-Planning-Staff-Report
02-21-2019-Finance-Committee-Meeting-Agenda & Minutes
02-21-19-Finance-Committee-Staff-Report
Exposition-Facility-Operations-Staff-Report
02-20-19-2019-AOTY-Award-Recipient-Recommendation
   
January 2019 1-25-19 Cal Expo Board Meeting Agenda
01-10-19 Cultural Advisory Council Meeting Agenda & Minutes
   
December 2018 12-14-18-Cal-Expo-Board-Meeting-Agenda & Minutes
12-14-18-Finance-Committee-Meeting-Agenda & Minutes
12-14-18-Finance-Committee-Staff-Report
12-14-18-Board-Memorandum-New-CAC-Members
12-14-18-Staff-Report-Rock-Brews-Ammendment-12-18
   
November 2018 11-02-18-Cal-Expo-Board-Meeting-Agenda & Minutes
11-02-18-Financial-Reports
11-02-18-Spectras-Request
11-01-18 Cultural Advisory Council Meeting Agenda & Minutes
   
  September 2018 09-14-18 Cal Expo Board Meeting Agenda & Minutes
09-14-18 Annual State Fair Committee Agenda & Minutes
09-14-18 Programs Board Report
09-14-18 Marketing Board Report
09-14-18 Finance Committee Agenda & Minutes
09-14-18 Exposition Facility Operations Staff Report
09-14-18 Finance Staff Report
09-13-18 Cultural Advisory Council Meeting Agenda & Minutes
   
August 2018 08-09-18 Cultural Advisory Council Meeting Agenda & Minutes    
  June 2018 06-01-18 Cal Expo Board Meeting Agenda & Minutes
06-01-18 Horse Racing Committee Meeting Agenda & Minutes
06-01-18 Horse Racing Staff Report
06-01-18 CARF and NCOTWINC Horse Racing Ltr
06-01-18 Audit Committee Meeting Agenda & Minutes
06-01-18 ASF-Programs Staff Report
06-01-18 Commercial-Concessions Report
06-01-18 ASF-Marketing Staff Report
06-01-18 Finance Committee Meeting Agenda & Minutes
06-01-18 Finance Committee Meeting Information
   
May 2018 05-10-18 Cultural Advisory Council Agenda & Minutes    
April 2018 04-12-18 Cultural Advisory Council Agenda & Minutes
04-27-18 Cal Expo Board Meeting Agenda & Minutes
04-27-18 Annual State Fair Committee Meeting Agenda & Minutes
04-27-18 Marketing Staff Report
04-27-18 Staff Report Butler Amusements Contract ASF
04-27-18 Long Range Planning Committee & Minutes
04-27-18 Cal Trans Presentation
04-27-18 Rock Brews Board Update
04-27-18 Drive Shack Presentation
04-27-18 Staff Report – Drive Shack
04-27-18 Expo Events Update
04-27-18 Financial Reports  
   
March 2018 03-08-18 Cultural Advisory Council Agenda & Minutes
03-23-18 Cal Expo Board Meeting Agenda
03-23-18 Cal Expo Board Meeting Minutes
03-23-18 Financial Workshop Staff Report
Attachment A
03-23-18 Cash Flow-Attch. B
03-23-18 Grandstand Roof Expense Recap
03-23-18 Annual State Fair Marketing Staff Report
03-23-18 ASF Programs Staff Report
3-23-18 Board Report-Notification
03-23-18 Golden Bear Recommendation
03-23-18 2018 Award Recipient Recommendation Ag Progress
   
February 2018 02-23-18 Exposition Facilities & Operations Committee Agenda and Minutes
02-23-18 Exposition Facilities & Operations Staff Report – Events
02-23-18 Expo Events – Interim Events Comparison 2017 A-B
02-23-18 Expo Facilities & Operations Staff Report – Cannabis
Cannabis Addendum
02-23-18 Cal Expo Board Meeting Agenda-Amended & Minutes
02-20-18 Agricultural Advisory Council Meeting Agenda & Minutes
02-23-18 Finance Committee Meeting Agenda and Minutes
02-23-18 Finance Committee Staff Report
Upcoming Contracts Bid Listing
02-23-2018 Award Recipient Recommendations
   
January 2018 01-26-18 Cal Expo Board Meeting Agenda & Minutes
01-26-18 Annual State Fair Committee Meeting Agenda, Minutes and Staff Reports
01-26-18 Finance Committee Report
01-11-18 Cultural Advisory Council Agenda & Minutes
   
       
December 2017 12-19-17 AAC Meeting Agenda & Minutes
12-08-17 Finance Committee Meeting Minutes
12-08-17 Annual State Fair Committee Meeting Agenda
12-08-17 Cal Expo Board Meeting Minutes
   
November 2017 11-03-17 Cal Expo Board Meeting Minutes
11-09-17 Cultural Advisory Council Agenda & Minutes
   
September 2017 09-29-17 Annual State Fair Committee Meeting Minutes
09-29-17 Finance Committee Meeting Minutes
09-29-17 Cal Expo Board Meeting Minutes
09-14-17 Cultural Advisory Council AgendaMinutes
   
June 2017 06-02-17 Annual State Fair Committee Meeting Minutes
06-02-17 Audit Committee Meeting Minutes
06-02-17 Cal Expo Board Meeting Minutes
   
April 2017 04-28-17 Horse Racing Committee Meeting Minutes
04-28-17 Finance Committee Meeting Minutes
04-28-17 Cal Expo Board Meeting Minutes
04-28-17 Annual State Fair Committee Meeting Minutes
04-28-17 Innovation Committee Meeting Minutes
   
March 2017 03-21-17 AAC Meeting Minutes
03-24-17 Annual State Fair Committee Meeting Minutes
03-24-17 Cal Expo Board Meeting Minutes
03-24-17 Legislative Committee Meeting Minutes
   
February 2017 02-24-17 Finance Committee Meeting Minutes
02-24-17 Annual State Fair Committee Meeting Minutes

02-24-17 Cal Expo Board Meeting Minutes

02-21-17 Agricultural Advisory Council Meeting Agenda

02-09-17 CAC Committee Agenda & Minutes
02-21-17 AAC Meeting Minutes
   
January 2017 01-12-17 Cultural Advisory Council Agenda & Minutes
01-27-17 Annual State Fair Committee Meeting Agenda
01-27-17 Cal Expo Board Meeting Minutes
   
       
December 2016 12-13-16 AAC Meeting Minutes
12-09-16 Finance Committee Meeting Minutes
12-09-16 Exposition Facilities & Operations Committee Meeting Minutes
12-09-16 Board Meeting Minutes
   
November 2016 11-16-2016 CAC Committee Minutes    
October 2016 10-28-16 Board Meeting Minutes
10-18-16 AAC Meeting Minutes
   
September 2016 09-23-16 Annual State Fair Committee Meeting Minutes
09-23-16 Board Meeting Minutes
09-23-16 Exposition Facilities & Operations Committee Meeting Minutes
09-23-16 Finance Committee Meeting Minutes
09-23-16 Long Range Planning Committee Meeting Minutes
   
August 2016 08-17-16 CAC Committee Minutes    
June 2016 06-03-16 Annual State Fair Committee Meeting Minutes
06-03-16 Board Meeting Minutes
06-03-16 Innovation Committee Meeting Minutes
06-03-16 Long Range Planning Committee Meeting Minutes
AMENDED 06-02-16 Audit Committee Meeting Agenda & Minutes
   
May 2016 05-18-16 CAC Committee Minutes    
April 2016 04-29-16 Board and Committee Mtg Minutes
04-20-16 CAC Committee Minutes
04-19-16 AAC Meeting Minutes
   
March 2016 03-25-16 Annual State Fair Committee Mtg Minutes    
February 2016 02-26-16 Board Meeting Minutes
02-16-16 Meeting Minutes
02-17-16 Meeting Minutes
   
January 2016 01-29-16 Board Meeting Minutes
01-21-16 Meeting Minutes
   
       
December 2015 12-11-15 Finance Committee Minutes
12-11-15 Board Minutes
12-01-15 AAC Meeting Minutes
   
November 2015 11-19-15 CAC Meeting Minutes    
October 2015 10-29/30-15 Cal Expo Board Planning Retreat Minutes
10-30-15 Board Minutes
10-30-15 Finance Meeting Minutes
   
September 2015 09-25-15 Annual State Fair Committee Minutes
09-25-15 Board Meeting Minutes
09-25-15 Exposition Facilities Operations Committee Minutes
09-25-15 Finance Committee Minutes
9-17-15 AAC CAC Meeting Minutes
   
May 2015 05-29-15 Long Range Planning Committee
05-29-15 Finance Committee Meeting Minutes
05-29-15 Audit Committee Meeting Minutes
05-29-15 Annual State Fair Committee Meeting Minutes
05-29-15 FINAL Board Meeting Minutes
5-21-15 CAC Meeting Minutes
5-20-15 Livestock Animal Care Committee Meeting Minutes
   
April 2015 04-24-15 Annual State Fair Meeting Minutes
04-24-15 Expo Facilities & Operations Meeting Minutes
04-24-15 Horse Racing Meeting Minutes
04-24-15 Long Range Planning Meeting Minutes
   
March 2015 03-27-15 Annual State Fair Meeting Minutes
03-27-15 Innovation, Education, Agriculture, Food & Technology Meeting Minutes
03-27-15 Long Range Planning Meeting Minutes
   
February 2015 02-27-15 Annual State Fair Meeting Minutes
02-27-15 Board Meeting Minutes
02-27-15 Expo Facilities & Operations Meeting Minutes
02-27-15 Finance Meeting Minutes
02-27-15 Long Range Planning Meeting Minutes
   
January 2015 01-22-15 CAC Meeting Minutes
01-30-15 Cal Expo Board Meeting Minutes
   
       
December 2014 12-12-14 Cal Expo Board Meeting Minutes
12-12-14 Cal Expo Finance Audit Meeting Minutes
12-12-14 Cal Expo Renewal Meeting Minutes
12-02-14 AAC Meeting Minutes
12-04-14 CAC Meeting Minutes
   
September 2014 09-15-14 Cal Expo Renewal Committee Meeting Minutes
09-18-14 CAC & ACC Joint Meeting Minutes
   
August 2014 08-22-14 Cal Expo Board Committees & Meeting Minutes    
May 2014 05-23-14 Cal Expo Board Committees & Meeting Minutes
05-29-14 CAC Meeting Minutes
   
April 2014 04-24-14 AAC Meeting Minutes    
March 2014 03-28-14 Cal Expo Board Meeting Minutes
03-20-14 CAC Meeting Minutes
   
February 2014 02-28-14 Cal Expo Board Renewal, Finance & Audit, and Horse Racing Committee Meeting Minutes    
January 2014 01-31-14 Cal Expo Board Meeting, Renewal, and Horse Racing Committee Meeting Minutes
1-16-14 CAC Meeting Minutes